Constitution

ARTICLES

ARTICLE 1: NAME

The organization’s official club name is the UBC Business Technology Network as registered under the Alma Mater Society at UBC and it shall be known as the UBC BizTech Network; hereinafter referred to as “BizTech”.

ARTICLE 2: MISSION

To enhance the professional, social and academic lives of students through relevant opportunities, skills and networks in the Business Technology Management (BTM, formerly known as Management Information Systems) field.

ARTICLE 3: MEMBERSHIP

The membership of this Organization shall comprise of:

  1. Active Members
  2. Any student at The University of British Columbia, Vancouver
  3. Associate members (defined as): Any non-member of the Alma Mater Society (AMS) who are interested in joining this organization

ARTICLE 4: EXECUTIVE COUNCIL

The Executive Council shall carry out their duties to the best of their ability as directed by the General Council and mission statement of the UBC BizTech Network.

The Executive Council shall comprise of the following APPOINTED/ELECTED members:

  • President

The Executive Council shall comprise of the following APPOINTED members:

  • 1st Year Representative
  • 2nd Year Representative
  • 3rd Year Representative
  • 4th Year Representative
  • Case Competition Director
  • Promotions Executive
  • Vice President, Charity
  • Vice President, Corporate Relations
  • Vice President, Engagement
  • Vice President, Finance
  • Vice President, Logistics
  • Vice President, Marketing
  • Vice President, Media
  • Vice President, Strategy

ARTICLE 5: FINANCIAL DEALINGS

All financial dealings shall be done through the AMS Administration Office. The sole signing officer of this organization shall be the current Vice-President, Finance.

ARTICLE 6: AMENDMENTS

  1. All amendments shall be forwarded to the Student Administrative Commission (SAC) secretary and shall be favorably voted upon by SAC in order to become effective
    1. All amendments from within the club shall be passed by a two-thirds (2/3) majority at a general meeting where quorum is present and shall be presented at a general meeting at least two (2) weeks before it is voted upon
    2. An amendment may be proposed at a general meeting if it is passed by the executive and presented with a sign minute
    3. An amendment may be proposed at a general meeting if it is presented by a signed petition representing twenty percent (20%) of the active membership
  2. The constitution may be amended by a minute of SAC

 

BYLAWS

BYLAW 1: GENERAL MEETINGS

  1. There shall be minimum of one general meeting during the University winter session
  2. A general meeting shall be called by the President at the request of the executive
  3. A general meeting shall be called by the President on receipt of a petition representing at least forty percent (40%) of the active membership
  4. Notice of the general meeting shall be posted in an obvious place at least seven (7) days before the meeting is to take place

BYLAW 2: ELECTIONS

  1. The election of executive officers shall take place during the last general meeting in the second term
  2. Voting shall be by secret ballot
  3. Nominations shall be in to the President at least a week before the election meeting
  4. The President may accept nominations from the floor
  5. The new executive shall take office at the second executive meeting after the election
  6. Results of the election shall be submitted to the SAC Secretary no later than seven (7) days after the election

BYLAW 3: ELIGIBILITY OF EXECUTIVE OFFICES

Only living, active members of the Alma Mater Society shall be eligible to hold executive offices

BYLAW 4: MEMBERSHIP PRIVILEGES

All active members will be given voting privileges, eligibility for executive positions and attendance to all club held events.

BYLAW 5: EXECUTIVE DUTIES

President

  • Heads the BizTech executive team and gives the final approval of all decisions made
  • Leads team planning on events, conferences and workshops
  • Responsible for calling and conducting all meetings, including the Annual General Meeting/s
  • Responsible for securing CUS Industry Club status
  • Responsible for updating the club constitution
  • Develop relationships with other clubs, faculty and industry
  • Responsible for spearheading transition planning

Vice President, Finance

  • Responsible for creating and submitting the club budget on time
  • Responsible for all finances of BizTech and ensure that the budget is being followed
  • Responsible for bringing financial issues during each meeting, including planning budgets for each event and overall club financial position
  • Read treasurer’s handbook and ensure that all budget policies are met
  • Responsible for timely reimbursements of members
  • Responsible for applying for all AMS, CUS related funds; act as liaison to the finance commission and CUS Vice President, Finance
  • Responsible for collecting and depositing all revenue received in each event
  • Act as signing officer of the club

Vice President, Academic

  • Responsible for sending out newsletters and all correspondences with members
  • Responsible for compilation of e-newsletters
  • Responsible for booking venues for all events and club meetings
  • Responsible for taking minutes in meetings

Vice President, Strategy

  • Provide advice and suggestions and ensure that the BizTech Network’s activities are aligned with the constitution
  • Mentor and support BizTech Network members through qualified advice and informal mentorship sessions
  • Edit the monthly BizTech Network newsletter

Vice President, Corporate Relations

  • Act as a liaison between BizTech and the industry (often work with faculty)
  • Represent BizTech on the CUS Corporate Relations team
  • Responsible for organizing 6-8 Day at a firm events

Vice President, Marketing

  • In charge of the BizTech online presence
  • Responsible for the marketing and designing of promotional materials of all BizTech events
  • Responsible for communicating with the CUS Vice President, Marketing
  • Responsible for communicating with the AMS services and club services

Vice President, Engagement

  • Promoting BTM spirit within Sauder
  • Promote relationships within the UBC BizTech Club
  • Work with the Vice President, Corporate Relations to in organizing the firm events.
  • Responsible for Social Events.

Vice President, Logistics

  • Responsible for retrieving supplies, equipment, food and beverages
  • Work with an assigned budget for events

Vice President, Media

  • Provides technical and website support to Vice President, Marketing
  • Responsible for taking pictures during events and uploading to BizTech website and Facebook
  • Responsible for maintaining member list and mailing list

Vice President, Charity

  • Head charity events bringing in corporate sponsors through 2 charity events
  • Responsible for the Charity events’ budget and donations

Case Competition Director

  • Responsible for coordinating and training events for CaseIT, APEX and ICBC candidate selection

1st, 2nd, 3rd, 4th Year Representatives

  • Responsible for organizing and leading 1 BizTech event: Speaker session, IT Workshops

BYLAW 6: PROCEDURE

  1. All procedural matters shall be governed by Robert’s Rules of Order
  2. Any further discrepancies shall be decided by Student Court, which is the final authority

BYLAW 7: QUORUM

Unless otherwise stated, the quorum for all meetings shall be twenty five percent (25%) of the active membership of the club

BYLAW 8: MEMBERSHIP FEES

  1. Fees shall not be refundable under any circumstances
  2. The executive may amend the fees at the first executive meeting of the winter session, but the amendment shall not be valid unless passed by SAC
  3. Active membership fees shall be ten ($10.00) dollars
  4. Associate members (executive council members) fees shall be ten ($10.00) dollars

BYLAW 9: COMMITTEES

Committees may be appointed by the executive or at a general meeting, but the executive still shall take the responsibility to supervise and control the activities of all committees

BYLAW 10: BUDGET

  1. In accordance with the AMS Bylaw 13 (6) (Subsidiary Organizations), all funds shall be remitted to the AMS Vice President, Finance
  2. An annual report including a statement of club proposed expenditures and expected revenues shall be submitted to the AMS Vice President, Finance on or before ten (10) days prior to September 15 in each school year

BYLAW 11: INTERPRETATION

Nothing in these bylaws shall be interpreted in a manner contradictory to the AMS Constitution, Code, rules, regulations or policies enacted from time to time by the Alma Mater Society.

BYLAW 12: COPIES OF THE CONSTITUTION

A copy of the Constitution shall be kept with the Alma Mater Society (AMS) and the Commerce Undergraduate Society (CUS).  It will also be available for viewing on the UBC BizTech Network website.

BYLAW 13: CLUB MEMBERSHIP

  1. Club Membership entitles our members to:
    1. Exclusive access to our conferences, events, workshops and information sessions
    2. Monthly newsletters
  2. Club fees will be at $10/member
  3. A statement of the club membership and club membership fees